Graded Leave in Simployer One

What graded leave means

Graded leave lets an employee register a partial absence instead of a full day off. Rather than marking a day as fully absent, the employee specifies a leave percentage that reflects how much of their normal workload they're away from.

• 100% indicates a full absence
• 50% indicates a half-day or partial workload
• Decimals (for example, 37.5%) are supported for precision

Graded leave is available for Sick Leave and Parental Leave. It must be enabled on the relevant leave policy before employees can use it — see "Enabling graded leave for a leave policy" below.

How employees register a graded leave request

1. Go to the Time Off module.
2. Select Sick Leave or Parental Leave.
3. Choose the leave dates.
4. Enter a leave percentage between 1 and 100.
5. Add any other required information, such as attachments or notes.
6. Submit the request for approval.

Once submitted, Simployer One:

• Automatically calculates the reduced number of working hours based on the percentage entered
• Registers the leave as a graded absence

The request then goes to the employee's manager or approver for review.

Note: If you don't see a percentage option when submitting a Sick Leave or Parental Leave request, grading hasn't been enabled on that policy. Contact your HR administrator.

How managers review graded leave requests

When an employee submits a graded leave request, the percentage value is clearly shown to the manager or approver alongside the rest of the request details.

Before approving or rejecting the request, approvers can review:

• The leave type
• The leave duration
• The grading percentage
• Any attachments submitted with the request

Enabling graded leave for a leave policy

To activate graded leave for your organization:

1. Navigate to Settings → Time Off Settings.
2. Select the relevant leave type and policy (for example, Sick Leave or Parental Leave).
3. Enable the option Allow grading.
4. Save the policy.

Once saved, employees assigned to this policy can register leave requests using a percentage (for example, 50% or 37.5%) instead of only full-day absences.

Graded leave in reports and payroll integrations

Graded leave values are fully reflected across Simployer One's reporting and integrations:

• Absence reports include the grading percentage for each graded leave entry.
• Payroll integrations receive the adjusted working hours along with the grade percentage.
• HR statistics and insights reflect partial absence usage based on the percentage recorded, rather than treating graded leave as a full-day absence.

This ensures partial absences are represented accurately wherever leave data is used downstream, without manual adjustment.