How do Norwegian sick leave reports work in Simployer One? 

This article explains how the two Norwegian absence reports in Simployer One work: the Norwegian Sick Leave Report and the SSB Report. It explains calculations, report logic, examples, and common questions. 

Which report are you looking at? 

There are two reports. 

Norwegian Sick Leave Report 

• Covers all absence types for a full year. 
• Excel (PDF available). 
• Internal NAV-style statistics. 
• Key value: absence percentage = sick days ÷ agreed days ×100. 

SSB Report 

• Covers self-certified sick leave (egenmelding) for one quarter. 
• PDF. 
• Statistics Norway reporting. 
• Key values: persons, cases, calendar days and man-days. 

If you generated a yearly Excel containing doctor-certified and self-certified leave, you are looking at the Norwegian Sick Leave Report. If you generated a quarterly PDF showing only egenmelding, you are looking at the SSB Report. 

How is the Norwegian Sick Leave Report calculated? 

Agreed work days (M) are scheduled work days after removing holidays, company-wide days off and days outside employment. Sick days are included in M. 

The report uses the employee work week, not the employment percentage. 

Example – Olav 

Olav is employed at 50% but still has a full-time Monday–Friday work week. He is sick for 20 working days in January. 

• Agreed days = 22 
• Sick days = 20 
• Absence = 90.9% 

If his work week was configured as half-days: 

• Agreed days = 11 
• Sick days = 10 
• Absence = 90.9% 

The percentage stays the same but the day totals change. 

How are sick days (S) calculated? 

Each scheduled absence day is weighted by: 

• Graded sick leave percentage. 
• Scheduled hours ÷ normal working day. 

Example – Kari 

Kari is on 50% graded sick leave for 22 calendar days containing 16 scheduled work days. 

16 × 0.5 = 8 sick days. 

How do duration buckets work? 

Buckets are based on calendar length of the illness: 

• 1–3 days 
• 4–16 days 
• 17+ days 

Kari's illness lasts 22 calendar days, so it belongs in the 16+ bucket even though the weighted sick days equal 8. 

How does illness chaining work? 

Leaves are automatically chained when they belong to the same employee, have no working day gap, and are related leave types. 

Example – Trine 

3-day egenmelding followed immediately by doctor-certified leave becomes one 12-calendar-day illness in the 4–16 bucket. 

Example – Bjørn 

Three linked leaves from 6–24 January become one 19-day illness in the 16+ bucket. 

What is the over 8 weeks column? 

Illnesses lasting more than 56 calendar days appear in the over 8 weeks column. Regenerating reports later can move existing cases into this column if the illness has since exceeded eight weeks. 

How are the three weeks before birth handled? 

Doctor-certified sick leave during the three weeks before birth is automatically moved to Other leave. 

Example – Astrid 

Birth: 20 March 2025. 

Leave: 25 February–19 March. 

25–26 February remain sick leave. 

27 February–19 March becomes Other leave. 

Only two sick leave days remain, so the bucket becomes 1–3 days. 

This applies only to doctor-certified leave. 

How are pending leaves handled? 

Unapproved leave appears under Unapproved absence. 

Example – Kjell 

A pending 2-day egenmelding appears in Unapproved absence until approved. 

How is the absence percentage calculated? 

Absence percentage = Sick days (S) ÷ Agreed work days (M) × 100. 

Totals are recalculated from summed values rather than averaging gender percentages. 

Why is an employee missing? 

Common reasons: 

• Office or employment country is not Norway. 
• Department or employee filters excluded them. 
• Former employees remain included for periods when employed. 

How does the SSB Report work? 

The SSB Report includes only egenmelding and reports: 

• Persons 
• Cases 
• Calendar days 
• Man-days 

Cases are not chained. 

Quarter-spanning leave counts only days inside each quarter. 

Man-days use work week weighting rather than employment percentage. 

How do custom egenmelding leave types affect the SSB Report? 

If your company uses a custom egenmelding leave type, you must select it when generating the report or those absences are excluded.

FAQs

An employee's absence percentage looks too high.

Check the work week schedule. 

I see sick days but zero cases.

Cases are counted only in the month the illness starts. 

A short egenmelding appears in 4–16 days.

It has probably been chained with a following sick leave. 

I regenerated the report and the numbers changed.

Reports always reflect current data. 

Three weeks before birth appear as Other leave.

This follows Norwegian law. 

The SSB Report shows no egenmelding.

Verify custom leave types were selected.