How do I approve or reject time off requests in Simployer One? 

Owners, Administrators, and Managers can review and process employee time off requests in Simployer One. 

Managers can approve requests only for employees they are assigned to approve in the leave policy. Owners and Administrators can approve or reject any leave request, regardless of the leave policy configuration. 

Note

Owners and Administrators can approve or reject any leave request, even if they are not configured as approvers in the leave policy. Unlike Managers, they do not automatically receive approval notifications or Leave tasks. 

How do I open pending time off requests? 

1. Go to Manage time > Time off overview. 
2. Open the Manager tab. 
3. Review the requests listed in the Leave tasks section. 
4. Select the request you want to review.

The request details are displayed, allowing you to approve, reject, or edit the request. 

What is the Leave tasks section? 

The Leave tasks section displays pending leave requests for employees on the teams you manage. Each request remains in Leave tasks until it has been approved or rejected. 

Owners and Administrators do not have the Manager view and therefore do not have a Leave tasks section. Instead, they can review and manage leave requests directly from the employee's Time off tab or by using the Calendar filters in Time off overview. 

How do I approve a time off request? 

1. Open the request from Leave tasks. 
2. Review the leave details. 
3. Add a comment, if required. 
4. Select Approve.

• The employee receives a notification. 
• The leave is shown as approved in the employee's Calendar. 
• The employee's Leave activity is updated automatically. 
• The request is removed from Leave tasks.

How do I reject a time off request? 

1. Open the request from Leave tasks. 
2. Review the leave details. 
3. Add a comment, if required. 
4. Select Reject.

Tip

If you add a comment when rejecting the request, the employee receives the comment together with the rejection notification. 

• The employee receives a notification. 
• The employee receives your comment, if one was added. 
• The request is removed from Leave tasks. 
• The leave is not added to the employee's Calendar or Leave activity.

Can I edit a time off request before approving it? 

Yes. Before approving or rejecting a request, you can select Edit to update the leave request. 

Note

What can be edited depends on the leave policy configuration. 

How will I know when a new request needs approval? 

• Email 
• Slack 
• Microsoft Teams

Managers who are assigned as approvers receive notifications through the configured channels. Owners and Administrators do not automatically receive approval notifications. They can still review and approve any leave request directly from the employee's profile. To receive approval notifications, they can add themselves as a second approver in the leave policy. 

Can I approve multiple requests at the same time? 

No. Time off requests must be reviewed and approved or rejected one request at a time.