Using Sia in Reviews & Check-ins

What can Sia help me with?

Sia is the AI assistant in Simployer. In Reviews & Check-ins, Sia can help you:

• Prepare your answers in a prepared conversation — tell Sia what you want to bring up, and Sia drafts an answer for each discussion point.
• Prepare check-in notes — Sia structures your rough notes and saves them on your side of the check-in.
• Give peer feedback — answer a feedback request in a guided chat instead of a form.
• Sia Briefing — get a summary of previous conversations with the same person.
• Past answers on this topic — see how a discussion point was answered in earlier conversations.

Sia helps you prepare. You always review the result yourself, and submitting a conversation or filing check-in notes is done on the conversation page.

Where can I use Sia?

You can chat with Sia in four places, and Sia can help you with conversations and check-ins in all of them:

• Simployer in your browser — in the Sia chat panel (Sia, your HR assistant).
• The Simployer mobile app
• Slack
• Microsoft Teams

In Slack and Microsoft Teams, notifications about conversations arrive in Sia. For several of them you can simply reply to the notification, and Sia helps you from there. See Notifications for Reviews & Check-ins.

The Sia Briefing and Past answers on this topic buttons are found on the conversation page in Simployer in your browser.

How do I prepare my answers with Sia?

Instead of typing an answer under each discussion point, you can tell Sia what is on your mind and let Sia draft your answers. This works for both the employee and the manager, for a prepared conversation you have not yet submitted.

1. Open Sia and say which conversation you want to prepare, for example "Help me prep my Q1 review with Anna". In Slack or Microsoft Teams, you can reply directly to the notification about the conversation.
2. Tell Sia what you want to bring up, in your own words. It does not need to be structured.
3. Sia spreads your input across the discussion points and suggests an answer for each. If your input did not cover a discussion point, Sia tells you so instead of making something up.
4. For discussion points with a rating, Sia lists the scale as numbers and you choose one (1 to 5 for smileys, 0 to 10 for sliders).
5. Ask Sia to adjust, improve or translate the suggestions until you are happy with them.
6. Approve the suggestions. Sia saves them as your draft answers in the conversation and gives you an Open conversation link.
7. Open the conversation, read through your answers and select Submit.

Note:

• Sia never submits a conversation for you. Nothing is saved without your approval.
• Sia only writes your own answers, and only until you have submitted. After that your answers are locked.
• Sia does not show you the other participant's answers until both of you have submitted.
• Sia cannot create a prepared conversation. Managers create it in Reviews & Check-ins as usual.

Can Sia help me with check-ins?

Yes. Ask Sia where you left off with a person, or give Sia your rough notes (for example "prep notes for Anna"). Sia structures them and, once you approve, saves them on your side of the current note in the check-in. If you don't have a check-in with the person yet, the first saved draft creates it.

Notes saved through Sia are visible to the other participant straight away, just like notes you write on the check-in page. Filing the notes with File notes is done on the check-in page.

Can Sia help me give peer feedback?

Yes. When a colleague asks you for feedback, the Give feedback link opens a Sia chat that already knows who asked, who the feedback is about and which discussion points are included. Sia guides you through the points and submits only after you confirm. See How to collect feedback from peers.

What is Sia Briefing?

Sia Briefing gives you an AI-generated summary of previous conversations with the same person, so you can prepare for — or refresh your memory during — a conversation without reading through old conversations manually.

Both the reviewer and the employee can use Sia Briefing, and each gets a briefing adapted to their role: as a reviewer you get a summary about the employee, while the employee gets a summary of their own earlier reflections, written directly to them.

How do I use Sia Briefing?

1. Open the conversation you want to prepare for (Performance → Reviews & Check-ins → Overview, then View or Respond in the Action column).
2. Click the Sia Briefing button at the top of the conversation page, under the conversation's status.
3. The Sia chat panel (Sia, your HR assistant) opens and automatically asks Sia to summarize key information from previous conversations with that person — no typing needed. The question is shown in the panel, e.g. "Summarize key information from the last conversations with Jane Doe".

Sia responds with a short, readable summary after a few seconds, and every point taken from a specific conversation includes a link to it, so you can open the source and read the full context. Select [number] source(s) under the answer to see which sources Sia used. You can continue chatting with Sia in the same panel to dig deeper or ask follow-up questions.

Note: Sia Briefing is available while the conversation is open (before it is closed). It is not shown in closed conversations.

What information does Sia Briefing use?

The briefing is based on previous conversations with the same person that you already have access to, where responses have been shared or the conversation is closed. For each of those conversations, Sia reads the discussion points, both participants' submitted answers, comments, and any submitted peer feedback.

The briefing does not include:

• The conversation you currently have open.
• Unsubmitted draft answers.
• Conversations you don't have access to.

If there are no previous conversations, Sia looks at the latest reviews from the legacy Employee reviews module instead. If there is nothing to summarize at all, Sia simply tells you so. For example: "No legacy employee reviews were found."

What is Past answers on this topic?

While Sia Briefing summarizes previous conversations as a whole, Past answers on this topic focuses on a single discussion point. It shows how the same — or a very similar — topic was answered in earlier conversations with the same person, which makes it easy to see development over time.

How do I use Past answers on this topic?

1. Open the conversation and find the discussion point you are interested in.
2. Click Past answers on this topic under the title of that discussion point.
3. The Sia chat panel opens and automatically asks Sia to find previous answers on this or similar topics.

Sia searches the last five conversations with the same person that you have access to (where responses have been shared or the conversation is closed), and presents one block per conversation, most recent first. Each block shows:

• The conversation title, linked so you can open it.
• When it took place — the round name, or the date it was last updated.
• The discussion point question as it was phrased in that conversation.
• Both participants' answers, along with any submitted peer feedback on that discussion point.

Only close matches are included — the discussion point must have the same title or be clearly about the same topic. Draft answers, comments, unanswered discussion points, and the conversation you currently have open are not included. If no previous answers are found, Sia tells you so.

Can I see anything I don't already have access to?

No. Both Sia Briefing and Past answers on this topic only use conversations you already have access to, and only answers that have been submitted and shared. Sia never reveals the other participant's unsubmitted responses or content from conversations you cannot open yourself.

Note: Sia is an AI and can make mistakes. Check important details in the source conversation.