New Profile Design and Improvements

We’re excited to introduce our new and improved profile page. We want to make sure that you have instant access to what you need, when you need it. In addition to a number of smaller improvements, we added two major changes: 

1. New navigation: We improved visibility and access to any information connected to an employee. You can easily switch between tabs to find sections that are connected to an employee’s profile.

2. Overview page: We added an Overview page which highlights the most important information and events within an employee’s journey. 

In this article, we'll walk you through the updated profile design specifically tailored for "Owner/Admin" roles in Simployer One.

New Navigation

Experience a smoother profile navigation with our updated design. We've redesigned the navigation interface to make it more user-friendly and intuitive, ensuring you can effortlessly access the information you need.

Owners and admins can see all tabs connected to an employee’s profiles:

• Overview

• Profile

• Notes

• Documents

• Reviews

• Time off

• Time reporting (only shows if employee is part of a time reporting policy)

• Tasks

• Account

Besides the tabs, the header now also includes colored labels that show you whether an employee has an extended permission level (owner, admin and/or manager) permission role in the top-right corner of the interface.

Overview Tab

The Overview tab provides comprehensive information aiming at helping you to manage and keep track of employees' status and relevant events:

• Presentation: Displays an employee's self-presentation, encouraging sharing of information and fun facts. The employee’s presentation now is visible to everyone within the company.

  • Note: This section will only show on the Overview if the employee has entered any content in the presentation field within the profile. Tip: include presentation in the onboarding template/workflow to encourage to share some presentation about themselves.

• Status: Indicates an employee's work status, including remote vs. at the office and working vs. time off.

• Upcoming  Anniversary: This is shown to all in the company and represents the countdown to the next anniversary (when hovering over you can see the day and month) - this section only shows if the employee has any employment start date. 

• Upcoming Birthday: This is shown to all in the company and represents the countdown to the birthday (when hovering over you can see the day and month) - this section only shows if the employee has entered the information in the profile.

• Reports to: Shows the name and avatar of the employee's direct manager.

• Manager of: You can now easily see  the employee's direct subordinates (the section only shows if applicable).

• Department: Shows the name of the employee's department.

• Office: Displays the name of the office where the employee works.

• Upcoming Leaves: Shows up to 3 next upcoming leaves, including date/range, leave type, and status. Clicking on the icon redirects to view all upcoming time off.

• Upcoming Reviews: Lists future employee reviews where the employee is the reviewee, with links to the review cycle overviews.

• Absence Alert: Shows an alert for active absences, with a link to mark it as done. These alerts empower you to follow up on sick leaves and proactively address employee well-being.

• Vacation: Displays the total number of approved vacation days for the current vacation. Clicking on the icon gives you some complementary statistics. 

• Sick Leave: Shows the total number of sick leave occasions in the last 12 months. Clicking on the icon gives you some complementary statistics..

• Remote Work: This section shows the total  number of remote work occasions in the last 12 months, but only if the work from home feature is enabled.Clicking on the icon gives you some complementary statistics.

• Reported Time: This section shows the total reported time for the current time reporting period (weekly or monthly), but only if the employee is assigned a time reporting policy.

• Scheduled Updates: If any changes are scheduled, this section will show,  providing  information about upcoming changes related to department, office, organization, division, manager, and permission. It also includes a link to access the change overview.

• Timeline: Presents important event dates in the employee's career, including (for now):

  • Hired: Employee was created in Simployer One(e.g. added to 'New hires')

  • Started @ company: Start Date of the first Employment

  • Employment Type: Name of Employment Typ (e.g. permanent, probation)

  • New salary: Effective date of a new salary

  • Offboarded: Offboarding date set during offboarding flow

  • Last day: End Date of the last Employment

Other Tabs

Notes

To make your experience even better, we've moved Notes to its own tab. This dedicated space ensures your notes are organized for easy reading and navigation. Notes now have a dedicated tab in order to give notes more attention and space. For notes we now also added information about the author's title as well as an “eye icon” which can be used to display or conceal content on the screen.

Notes can be accessed by owner, admins and managers by default (as well as employees if selected) but if you are sitting in an open workspace you might want to conceal sensitive information on your screen, making sure that no one nearby can see the respective content.

Documents

We've separated Profile and Company documents for a more intuitive experience. When viewing the profile documents you'll find documents directly connected to the respective employee, while keeping company-wide shared documents separate. For easy navigation between the two sections we have added cross-reference links.

Reviews

We've relocated Employee Reviews to a dedicated section. For now we include employee reviews only, however, by separating reviews from the profile tab allows us to potentially include more information or functionality in regards to employee performance in the future.

Time Off

Previously, owners and admins had to navigate through ‘time off settings’ and manually search for each policy, a time-consuming process. To make the information more accessible you can now get the list of all applied time-off policies for an employee. If you need to make any changes, you can simply click on the link of a policy and you will get redirected to the respective policy.

Profile

We know that some information from an employee’s profile is needed in external documents or other systems. To make the copy & paste process a bit smoother and quicker we added a “copy” feature to the profile. You can simply click on it and the value is saved and can be pasted somewhere else.