SD Worx Absence Data

Modified on Fri, 4 Jul at 12:26 PM

Absence Data to SD Worx

Description

We offer to establish an integration based on absence data registered in Simployer. Approved vacation and leaves of absence will be transferred to SD Worx. Sick leave is transferred once confirmed in Simployer. For all types of absence, the entire absence period is transferred, and any changes must be registered in both systems.

Prerequisites

Export of employee and position data must already be set up.
Records where the number of hours exceeds 7.5 will not be exported; these will be sent in a report via email to payroll.
When an employee leaves work early due to illness, the time the employee leaves is registered in Simployer. The workday is set from 07:00 to 15:00. If the employee leaves at 12:15, 2.75 hours are transferred to SD Worx.
In Simployer, absence is linked to the person; absence will be transferred for each employee number if the employee has multiple employee numbers.

Fields Transferred

SD Worx Field	Value from Simployer
Company ID – Max 2 characters	Department number of legal entity
Employee Number – Max 6 digits	Employee number
Absence Type – Max 4 characters	Absence code
Text – Max 25 characters	Override text for absence type. Comment set to "Exported from Simployer"
From Date – Format YYYYMMDD	From date
To Date – Format YYYYMMDD	To date
Number of Hours	Actual hours with comma as decimal separator. Number of hours between start and end of leave. If absence hours > 7.5 per day, absence will not be transferred and will appear on an error list sent to specified email.

If leave is requested from 12:00 on one day to 12:00 the next day, this must be entered as two separate requests—one for the hours on each day.

Leaves can include time details.
When an employee leaves work early due to illness, hours are calculated based on a workday from 07:00 to 15:00. For example, leaving at 11:15 results in 3.75 hours transferred (assuming the workday ends at 15:00).
Start and end times can be specified and do not have to be 07:00–15:00.
Leave starting and ending on the same day cannot exceed 7.5 hours; otherwise, the absence will be included in the error list. The error list is sent to an agreed email account.
Number of days: Only whole days are transferred, with comma as the decimal separator, covering from start to end date of the absence.
Absence percentage: Provided with comma as decimal separator.
Absence percentage, self-certified leave, and vacation are always 100.00.
From Time – 4-digit format (e.g., 1215 for 12:15).
Partial-day leave includes actual times (e.g., 1215).
Sick leave and vacation always have times set to 0000.
To Time – 4-digit format.
Partial-day leave includes actual times (e.g., 1500).
Sick leave and vacation always have times set to 0000.

File Information

The file will be saved with ISO-8859-1 text encoding.
Format: CSV file.
Frequency: Once per day.
Any work beyond the standard setup will be invoiced according to time spent at the applicable hourly rate.