Custom Rates for travel and expense

Simployer Travel & Expenses uses the Norwegian Government Rates by default and is automatically updated whenever new rates are published.

If your organization has its own travel or reimbursement agreements, you can create Custom Rates. These rates will override the Government Rates when travel claims and expense reports are calculated.

Navigate to Custom Rates

Go to:

Administration → Travel & Expenses → Custom Rates

Click the + button at the top of the page to create a new custom rate.

Select the Allowance type

When the registration window opens, first select:

• Allowance type (for example, Per Diem or Mileage)

• Allowance  (for example, Daily Allowance or Overnight Allowance)

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Choose who the rate applies to

By default, The rate applies to everyone in a unit (and sub-units) is selected.

In the Unit field, choose which part of the organization the rate should apply to.

Examples:

• Selecting the top level of the organizational structure makes the rate apply to all employees.

• Selecting a specific department limits the rate to employees in that department. All other employees will continue to use the Government Rates.

If the rate should apply to only one employee, select The rate applies to a particular person and search for the employee.

Enter the rate and validity period

After selecting who the rate applies to:

1. Enter the custom rate.

2. Specify a Valid From date.

You can also specify a Valid To date if the rate is only valid for a limited period, for example, one calendar year.

When the rate changes in the future, simply create a new Custom Rate with a new Valid From date.

If no Valid To date is entered, the rate remains valid until it is replaced or an end date is specified.