Colleague hub in Simployer One

How do I use the Colleague hub in Simployer One?

Use the Colleague hub to follow colleagues, view availability, birthdays, and update your own working location. 

What is the Colleague hub?

The Colleague hub is available to all employees in Simployer One. It is displayed on the Personal home dashboard and provides a quick overview of the colleagues you choose to follow. 

• Office or Remote working location 
• Whether a colleague is On leave 
• Upcoming birthdays
• Your own office or remote-work status 

Note: The Colleague hub only shows colleagues whose days differs from their usual schedule, for example colleagues who are on leave, working remotely, or have a birthday. Colleagues who follow their usual schedule are not listed, even if you follow them. 

Each employee configures their own Colleague hub. Owners, Administrators, Managers, and other employees cannot change it on someone else’s behalf. 

Where do I find the Colleague hub?

Find the Colleague hub: 

• Click on Home in the top left corner
• Click on the tab Personal

On the page there will be a section called Colleague hub.

Note: This view may look different depending on your user role. If you have the Member role, the Colleague hub appears directly on the Home page - there is no separate Personal tab to click. Owners and Administrators see it under the Personal tab as described above.

What can I do with the Colleague hub? 

• Plan office days with colleagues 
• See colleague availability 
• Coordinate meetings 
• Avoid contacting colleagues on leave 
• Track birthdays 
• Update your own working location 

How do I set up the Colleague hub? 

1. Navigate to Home and select the Personal tab. 
2. Find the Colleague hub section and click Get started. 
3. In the Follow colleagues window, choose Everyone, Departments, Offices, or Custom. 
4. If you choose Departments, Offices, or Custom, search for and select the relevant colleagues or groups. 
5. Review the summary showing how many colleagues will be included. 
6. Click Save. 

You now follow the selected colleagues. They appear in your Colleague hub on days when they are on leave, working remotely, or have a birthday. 

How do I view colleague availability? 

1. Use the date buttons to select a day.
2. Use the left and right arrows to move between weeks. 
3. Click Back to today to return to the current date. The button is shown when you have selected another date. 
4. Review each colleague’s status: Office, Remote, On leave, or Birthday. 
5. Use the arrow beside your own name to expand or collapse your details. 

Note: Office and Remote indicate that a colleague is available and show their planned working location. On leave indicates that the colleague is unavailable. 

Important: The Colleague hub only shows that a colleague is On leave. It does not display the leave type, such as vacation, sick leave, or parental leave, even for managers. To see the leave type, open the employee profile. 

How do I update my office or remote-work status? 

1. Select the relevant date. 
2. Expand your own row if it is collapsed. 
3. Select Office or Remote. 
4. If you will work partly from the office and partly remotely, enable Split your day. 
5. Choose Office or Remote separately for AM and PM if the day is split. 

Your choice is saved automatically. Your selected working location is shown in both the Colleague hub and on your employee Profile overview. 

How do I change which colleagues I follow? 

1. Click the three-dot menu in the upper-right corner of the Colleague hub. 
2. Select Select colleagues. 
3. Update your selection. 
4. Click Save. 

How do I show weekends? 

1. Click the three-dot menu. 
2. Enable Show weekends. 

Saturday and Sunday will now appear in the date selector. 

FAQs

Why can't I see all colleagues? 

The Colleague hub only lists colleagues whose day differs from their usual schedule, for example colleagues who are on leave, working remotely or have a birthday. You also only see colleagues you have chosen to follow. Use the three-dot menu and select Select colleagues to change your selection. 

Why can't I see what type of leave someone is on? 

The Colleague hub only displays that a colleague is On leave. Leave types are not shown in the Colleague hub. 

Can someone else change my Colleague hub? 

No. Every employee manages their own Colleague hub.