What are the standard roles in Simployer One?

Simployer One has four standard roles: Owner, Administrator, Manager, and Colleague.

Standard roles provide the default access a person receives in Simployer One. Managers and Administrators can also have additional permission settings configured for their role.

Every employee has exactly one of the roles Owner, Administrator or Colleague. The Manager role is added on top of this automatically for everyone who is set as the manager of at least one colleague. For example, an Owner who has direct reports is both Owner and Manager.

To view the roles, go to Settings > Permissions. The roles are shown on the Default roles tab, together with the number of people who have each role. 

What can an Owner do in Simployer One?

An Owner has full access in Simployer One and can view or edit everything that is editable in the system.

When you expand the Owner section under Settings > Permissions, you can see the employees who currently have the Owner role.

To change an Owner's role, select the employee in the list and select Change role. You can choose Owner, Administrator or Colleague and then click Save. 

What can an Administrator do in Simployer One?

An Administrator can perform most of the same tasks as an Owner, but the Administrator role has some restrictions.

Administrators cannot:

• View employee compensation
• Change permission roles
• Edit employees' account credentials, including email and password
• Create or run reports

Additional Administrator permissions can be configured under Settings > Permissions > Administrator by selecting Edit default permissions if the change should apply for the entire role.

Administrators can also have individual permission settings that differ from the company default.

For instructions, see How do I manage Administrator permissions in Simployer One?

What can a Manager do in Simployer One?

The Manager role is assigned automatically to employees who manage one or more colleagues. To make someone a manager, set them as Reports to for at least one employee.

Managers have the general access available to Colleagues, together with additional permissions for the employees they manage.

Manager permissions can control access to areas such as:

• Candidate creation
• Moving candidates to New Hire
• Onboarding
• Signing processes
• The subordinate tree
• Compensation
• Competencies

You can configure company-default Manager permissions with Edit default permissions or set different permissions for an individual Manager with Edit Permissions next to the manager's name.

The Manager list also shows each manager's direct subordinates and all subordinates.

For instructions, see How do I manage Manager permissions in Simployer One?

What can a Colleague do in Simployer One?

A Colleague is a standard employee in Simployer One.

Colleagues can:

• Access the public company profile
• Access their own employee profile
• Edit their own information, except compensation and title
• Search for colleagues and view the information available to them
• View assigned Time Off
• View assigned Documents
• View assigned Checklists

Colleagues cannot access sensitive information about other employees unless they receive additional access through another role or permission configuration.

Under Settings > Permissions > Colleague, you can expand the role to see its members. To give someone a different role, select the employee and select Change role. Custom roles are found on the Custom roles tab under Settings > Permissions.

How do standard roles differ from custom roles?

Standard roles provide the built-in access model for Owners, Administrators, Managers, and Colleagues.

Custom roles provide additional flexibility when a person needs a specific combination of permissions or access to a particular group of employees.

For example, you can create a custom role that gives someone access to specific profile information only for employees in selected teams or departments.