Create and manage offices in Simployer One

How do I create and manage offices in Simployer One? 

Use offices to organize employees by geographic location, such as countries, cities, or physical workplaces. Offices also determine the default public holiday calendar, time zone and work week for employees assigned to them. 

Who can manage offices? 

Only users with the Owner or Admin role can create, edit, and delete offices. 

How do I create an office? 

1. Go to Company → Offices. 
2. Click New office
3. Enter the office Name. The field is pre-filled with "New office", so replace it with the name you want.
4. Optionally enter the main Email address. 
5. Optionally enter the main Phone number. 
6. Select the Country. 
7. Choose the Public holidays setting. Select Inherit from country or another available public holiday calendar. 
8. If the country is Sweden, enter the CFAR, Work Place Number (SCB), and Work Place Number (SNI) fields if required. 
9. Click Save. 

How do public holiday calendars work for offices? 

Employees assigned to an office inherit that office's public holiday calendar by default. You can override the inherited calendar for an individual employee from their employee profile if needed. 

How do I edit an office? 

1. Go to Company → Offices. 
2. Click the office to expand it.
3. Click Edit office.
4. Update the required information. 
5. Click Save. 

In Edit office you can also set the office's Work week: the time zone, which days are working days, and start and end times for each day. Click the day circles to turn working days on or off.

Can offices have a hierarchy?

No. Offices use a flat structure and cannot contain parent or child offices. Create a separate office for each country, city, or location. 

How do I delete an office? 

You can only delete offices that do not contain employees. 

1. Click the office to expand it
2. Click Delete office.
3. Confirm 'Do you really want to remove this office? by clicking Remove.

If employees are assigned to the office, Simployer One prevents deletion and indicates that the office contains colleagues. Reassign all employees to another office before deleting it. 

Tip: When you expand an office, you see the employees assigned to it. Select one or more employees and click Move colleagues to move them to another office.

FAQs

Can offices contain sub-offices? 

No. Offices always use a flat structure. 

Can employees use different public holiday calendars? 

Yes. Employees inherit the office calendar by default, but it can be overridden on the employee profile. 

Can I delete an office that contains employees? 

No. Move the employees to another office first.

Do I have to enter an email address and phone number? 

No. Only the office name is needed to save an office.