Create and manage offices in Simployer One

How do I create and manage offices in Simployer One? 

Use offices to organise employees by geographic location, such as countries, cities, or physical workplaces. Offices also determine the default public holiday calendar for employees assigned to them. 

Who can manage offices? 

Only users with the Owner or Admin role can create, edit, and delete offices. 

How do I create an office? 

1. Go to Company → Offices. 
2. Select the option to create a new office. 
3. Enter the office Name. 
4. Enter the main Email address. 
5. Enter the main Phone number. 
6. Select the Country. 
7. Choose the Public holidays setting. Select Inherit from country or another available public holiday calendar. 
8. If the country is Sweden, enter the CFAR, Work Place Number (SCB), and Work Place Number (SNI) fields if required. 
9. Click Save. 

How do public holiday calendars work for offices? 

Employees assigned to an office inherit that office's public holiday calendar by default. You can override the inherited calendar for an individual employee from their employee profile if needed. 

How do I edit an office? 

1. Go to Company → Offices. 
2. Open the office. 
3. Update the required information. 
4. Click Save. 

Can offices have a hierarchy?

No. Offices use a flat structure and cannot contain parent or child offices. Create a separate office for each country, city, or location. 

How do I delete an office? 

You can only delete offices that do not contain employees. 

1. Open the office. 
2. Click Delete. 
3. Confirm 'Do you really want to remove this office?'

If employees are assigned to the office, Simployer One prevents deletion and indicates that the office contains colleagues. Reassign all employees to another office before deleting it. 

FAQs

Can offices contain sub-offices? 

No. Offices always use a flat structure. 

Can employees use different public holiday calendars? 

Yes. Employees inherit the office calendar by default, but it can be overridden on the employee profile. 

Can I delete an office that contains employees? 

No. Move the employees to another office first.