How to complete and document an Equal Pay survey

How do I complete an Equal Pay survey?

After you have reviewed the analysis results and investigated any identified pay differences, continue to the **Documentation** step to complete the survey. 

Before completing the survey, make sure that you have: 

• Reviewed all equal work and equivalent work comparisons. 
• Investigated any identified pay differences. 
• Recorded any planned corrective actions.

What should the Equal Pay documentation include?

The documentation should clearly describe how the survey was carried out and the conclusions that were reached. 

Include information such as: 

• The survey period. 
• How jobs were grouped. 
• The evaluation criteria that were used. 
• The outcome of the analysis. 
• Any identified pay differences. 
• The reasons for justified pay differences. 
• Planned actions to address unjustified pay differences.

How do I document corrective actions?

If the survey identifies pay differences that cannot be objectively justified, document the actions your organisation plans to take. 

Examples of corrective actions include: 

• Adjusting salaries. 
• Updating salary-setting guidelines. 
• Reviewing recruitment or promotion practices. 
• Planning follow-up reviews in future Equal Pay surveys. 

Why is documentation important?

The documentation provides evidence of how the Equal Pay survey was performed and supports future surveys by creating a consistent record of evaluations, analyses and decisions. 

Important: Complete the documentation before considering the survey finished. Well-documented surveys make future annual reviews easier and help demonstrate a consistent Equal Pay process.