Why is only the tax-free amount paid for overnight stays?

Learn which Travel and expenses settings control whether the tax-free amount or the full accommodation allowance is paid.

Why is only the tax-free accommodation allowance paid?

Simployer One pays only the tax-free portion of the accommodation allowance when the relevant overnight accommodation setting is set to Yes.

How do I enable the full accommodation allowance?

1. Go to System settings → Travel and expenses.
2. Find the setting for the accommodation type used in the travel expense claim:
   • Tax-free amount only for guesthouse/hotel
   • Tax-free amount only for guesthouse/caravan/site hut with cooking facilities
   • Tax-free amount only for guesthouse/caravan/site hut without cooking facilities
3. Check the current value:
   • Yes – Only the tax-free amount is paid
   • No – The full accommodation allowance is paid, with a portion treated as tax-free according to the applicable rules
4. Change the relevant setting to No to pay the full accommodation allowance.

Note

The applicable setting depends on the accommodation type registered in the travel expense claim.

What happens after I change the accommodation setting?

New travel expense claims will calculate the full accommodation allowance according to the configured rules.

How do I configure the accommodation setting for one employee?

Settings configured under System settings → Travel and expenses apply to all employees.

Users with the Travel administrator role can configure the accommodation settings for an individual employee:

1. Find the employee and go to Travel and expenses → Travel settings.
2. Select the pencil icon next to Other settings to configure individual rules for the employee.

A System administrator can also configure these settings for an individual employee.