Visma Agda / Agda PS : AIM Employee export

Modified on Fri, 2 May at 2:04 PM

Information about exporting employee data to Visma Agda / Agda PS

Note: This file is currently in BETA version and not available for all customers, please contact us if you are interested in learning more.

Visma Agda / Agda PS file format

It is possible to export employee data from Simployer One to Visma Agda / Agda PS in a *.xml file format. See end of article for example output

Export employees to Visma Agda / Agda PS

The employee export is made from People → Export/Import → Visma Agda.

When exporting you are giving the choice to export all active employees or to customize the report to only filter out a subset of employees (currently only organization available).

The file will then download and you can from then refer to the documentation for Visma Agda / Agda PS on how to import a xml file containing employee data.

Current constraints for the export

Compensation

The current file only supports exporting compensations that is of the type "Monthly" payout period. If an employee has a compensation in another format the employee will be exported but not the compensation.

Data that is exported

The following data is present in the export file with the defined logic as described

Simployer One Field	Agda Field	Example
Organization/Organisation	FTG_NR	Hardcoded to “1”
Employee Number	ANST_NR	702
Birth date	FODELSEDATUM	YYYY-MM-DD
Social security number	PERSNR	YYYYMMDDNNNN
Last name	EFTERNAMN
First name	FORNAMN
Nationality	MEDBORGARSKAP	SE
Work email	EMAILADRESS	fornamn.efternamn@foretaget.se
Children	Narstaende	Child(s) name and birthdate
Emergency contacts	Narstaende	Emergency contact(s) full name, email and phonenumber
N/A	UTBETALNINGSTYP	Hardcoded :Löneutbetalning
N/A	UTBETALNINGSSATT	Hardcoded :Bankkonto
Clearing number	CLEARINGNUMMER
N/A	CHECKSIFFRA	If the Clearing number has more than 4 characters, the remaining characters are sent to this.
Bank account	BANKKONTONUMMER
N/A	ADRESSTYP	Hemadress or Mobiltelefon depending on what type. See below
Work Phone	ADRESSTYP GALLANDE	Mobiltelefon False
Work Phone	TELEFON	Work phone
Home Address	ADRESSTYP GÄLLANDE	Hemadress true
Personal - Street name	ADRESS
Personal - Zip code	POSTNR
Personal - City	ORT
Personal - Country	LAND
Personal - Private phone	TELEFON
Work - Title	BEFATTNING
	BEFATTNINGSSTATUS	Hard coded to H
Work - Office	TJANSTESTALLE
Work - Department	AVDELNING
Work - Reports to	ARBETSLEDARE
Work - Cost center	PKONTERING2 = Cost center Code KORTNAMN = Cost center NAme	NAMN= hardcoded to "Kostnadsställe"
Compensation	FastaArter	We only send compensation that is defined as monthly in version 1 See more below
Employment start date	ANSTALLNINGSDATUM
Employment end date	AVGANGSDATUM	Offboarding date, if it exists
Reason for offboarding	AVGANGSORSAK	Frivillig or ofrivillig depending on offboarding reason, if it exists.
Employment	Anställningsform	All employments are sent regardless if in the future or in the past. See more below

Compensation (Fasta Arter)

The monthly compensation is mapped to <LONEART>70</LONEART>.

Simployer One will send all compensations when exporting the employee. In the example below all 3 compensations will be sent in the export.

Example of output of FastaArter on the above example

<FastaArter>
<FastArt>
<LONEART>70</LONEART>
<AMOUNT>19000</AMOUNT>
<DATUM_UT></DATUM_UT>
<DATUM_IN>2024-01-01</DATUM_IN>
</FastArt>
<FastArt>
<LONEART>70</LONEART>
<AMOUNT>17500</AMOUNT>
<DATUM_UT>2023-12-31</DATUM_UT>
<DATUM_IN>2023-12-01</DATUM_IN>
</FastArt>
<FastArt>
<LONEART>70</LONEART>
<AMOUNT>15000</AMOUNT>
<DATUM_UT>2023-11-30</DATUM_UT>
<DATUM_IN>2023-10-01</DATUM_IN>
</FastArt>
</FastaArter>

Employment (Anstallningar)

In the file we will always send all employments regardless if they are in the future or in the past.

The employment types in Simployer One is mapped to the following employment types <anstallningsform> that needs to exist in Visma Agda

Simployer One field	Visma Agda field	Comment
Permanent employment	Tillsvidareanställning
Fixed-term employment	Vikariat
Probationary employment	Provanställning
Hourly employment	Timanställning
Consultant	Uppdragstagare
Special fixed-term employment	Fri visstidsanställning
Internship		They are left blank.
Temporary employment		They are left blank.

Example of output of Anställningar on the above example

<Anstallningar>
<ANSTALLNINGSDATUM>2022-09-28</ANSTALLNINGSDATUM>
<AVGANGSDATUM></AVGANGSDATUM>
<AVGANGSORSAK></AVGANGSORSAK>
<Anstallningsform>
<TILLTRADE>2024-02-01</TILLTRADE>
<TILLTRADETOM></TILLTRADETOM>
<ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
<Anstallningsform>
<TILLTRADE>2024-01-01</TILLTRADE>
<TILLTRADETOM>2024-01-31</TILLTRADETOM>
<ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
<Anstallningsform>
<TILLTRADE>2022-09-28</TILLTRADE>
<TILLTRADETOM>2023-12-31</TILLTRADETOM>
<ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
</Anstallningar>

Example output

<Personer>
<Person>
<FTG_NR>1</FTG_NR>
<ANST_NR>1</ANST_NR>
<FODELSEDATUM>1920-07-04</FODELSEDATUM>
<PERSNR></PERSNR>
<EFTERNAMN>America</EFTERNAMN>
<FORNAMN>Captain</FORNAMN>
<MEDBORGARSKAP></MEDBORGARSKAP> <EMAILADRESS>captainamerica5431144071@alexishr.com</EMAILADRESS>
<Adresser>
<Adress>
<ADRESSTYP>Hemadress</ADRESSTYP>
<GALLANDE>true</GALLANDE>
<ADRESS>New street</ADRESS>
<POSTNR>12345</POSTNR>
<ORT>Amsterdam</ORT>
<LAND>GL</LAND>
<TELEFON>+4600000001</TELEFON>
</Adress>
<Adress>
<ADRESSTYP>Mobiltelefon</ADRESSTYP>
<GALLANDE>false</GALLANDE>
<ADRESS></ADRESS>
<POSTNR></POSTNR>
<ORT></ORT>
<LAND></LAND>
<TELEFON>+46701234567</TELEFON>
</Adress>
</Adresser>
<Narstaende>
<Narstaende>
<NARSTAENDENAMN>The youngest one</NARSTAENDENAMN>
<NARSTAENDEFODELSEDAG>2023-01-02</NARSTAENDEFODELSEDAG>
<NARSTAENDENOTERING>Barn</NARSTAENDENOTERING>
<NARSTAENDEVISAEJ>false</NARSTAENDEVISAEJ>
</Narstaende>
<Narstaende>
<NARSTAENDENAMN>Hailey Atwell</NARSTAENDENAMN>
<NARSTAENDEFODELSEDAG></NARSTAENDEFODELSEDAG>
<NARSTAENDENOTERING>Tel: +4612345678, Email: ha.at@avengers.com</NARSTAENDENOTERING>
<NARSTAENDEVISAEJ>false</NARSTAENDEVISAEJ>
</Narstaende>
</Narstaende>
<Bankkonton>
<Bankkonto>
<UTBETALNINGSTYP>Löneutbetalning</UTBETALNINGSTYP>
<UTBETALNINGSSATT>Bankkonto</UTBETALNINGSSATT>
<CLEARINGNUMMER>1234</CLEARINGNUMMER>
<CHECKSIFFRA>5</CHECKSIFFRA>
<BANKKONTONUMMER>1234567890</BANKKONTONUMMER>
</Bankkonto>
</Bankkonton>
<Konteringar>
<Kontering>
<PKONTERING2 NAMN="Kostnadsställe" KORTNAMN="The first cost center">The Code</PKONTERING2>
</Kontering>
</Konteringar>
<Befattningar>
<Befattning>
<BEFATTNING>The New Rocket</BEFATTNING>
<BEFATTNINGSSTATUS>H</BEFATTNINGSSTATUS>
</Befattning>
</Befattningar>
<Organisationer>
<Organisation>
<TJANSTESTALLE>San Francisco</TJANSTESTALLE>
<AVDELNING>Department 1</AVDELNING>
<ARBETSLEDARE>Captain Marvel</ARBETSLEDARE>
</Organisation>
</Organisationer>
<FastaArter>
<FastArt>
<LONEART>70</LONEART>
<AMOUNT>15000</AMOUNT>
<DATUM_UT></DATUM_UT>
<DATUM_IN>2024-01-01</DATUM_IN>
</FastArt>
<FastArt>
<LONEART>70</LONEART>
<AMOUNT>9999</AMOUNT>
<DATUM_UT>2023-12-31</DATUM_UT>
<DATUM_IN>2022-05-30</DATUM_IN>
</FastArt>
</FastaArter>
<Anstallningar>
<ANSTALLNINGSDATUM>2022-09-28</ANSTALLNINGSDATUM>
<AVGANGSDATUM></AVGANGSDATUM>
<AVGANGSORSAK></AVGANGSORSAK>
<Anstallningsform>
<TILLTRADE>2024-02-01</TILLTRADE>
<TILLTRADETOM></TILLTRADETOM> <ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
<Anstallningsform>
<TILLTRADE>2024-01-01</TILLTRADE>
<TILLTRADETOM>2024-01-31</TILLTRADETOM><ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
<Anstallningsform>
<TILLTRADE>2022-09-28</TILLTRADE>
<TILLTRADETOM>2023-12-31</TILLTRADETOM><ANSTALLNINGSFORM>Tillsvidareanställning</ANSTALLNINGSFORM>
</Anstallningsform>
</Anstallningar>
</Person>
</Personer>