Departments, Offices, and Teams in Simployer One

What are departments, offices, and teams in Simployer One?

Departments, offices, and teams help you organize employees in Simployer One, but each serves a different purpose. 

• Departments define your formal organizational structure. 
• Offices represent physical or geographical locations. 
• Teams are flexible groups that can span departments and offices. 

Only users with the Owner or Admin role can create and manage these organizational units. You find all three under Company in the main menu. 

What is the difference between departments, offices, and teams?

When should I use departments? 

Use departments for your company's formal organizational structure, department leaders, cost center defaults, and business functions. 

When should I use offices? 

Use offices for geographical locations. Employees inherit the office's public holiday calendar by default unless overridden on their employee profile. Each office also has its own time zone and work week (working days and working hours). 

When should I use teams? 

Use teams to group employees across departments and offices. Teams do not create reporting lines and an employee can belong to multiple teams. A team can optionally have a team lead.

How do departments, offices, and teams work together? 

An employee normally belongs to one department, one office, and can belong to multiple teams. These organizational units complement each other rather than replace each other. 

How is the organization chart built in Simployer One? 

The organization chart is built from each employee's Manager assignment (who they report to), not from departments, offices, or teams. 

An employee can belong to the Finance department while reporting to a manager in Administration. The organization chart follows the reporting relationship rather than the department. 

Changing a department does not automatically change an employee's manager or their position in the organisation chart. If your reporting structure changes, update the employee's Reports to field separately. 

To open the organization chart, go to Company -> Org.chart. The page shows how many people each manager managers, directly and in total. Click Go to the other org. chart view to switch to a full tree view, which you can download with Export to PNG. 

FAQs about organization structure

Can an employee belong to more than one department? 

No. A department represents the employee's formal organizational placement. 

Can an employee belong to more than one team? 

Yes. Employees can belong to multiple teams. 

Can offices contain sub-offices? 

No. Offices use a flat structure. 

Can teams contain sub-teams? 

No. Teams use a flat structure. 

Why doesn't the organization chart change when I move an employee to another department? 

The organization chart is based on the employee's Reports , not their department. Update the employee's manager separately if the reporting structure also changes.