System administrators and HR administrators can create a person and register the person’s employment in Simployer Classic.

Create a new person in Simployer Classic

1. Go to My Organization in the left menu and click People.
2. Click the plus icon to create a new person.
3. Enter the person’s first and last name. If applicable, select the correct Affiliation. You can also set the affiliation later from the person’s profile.
4. Click Add person.

Simployer Classic confirms that the person has been added and displays options for what to do next. Click Register more information for [person’s name] to open the person’s profile. You can also find the profile by searching for the person’s name.

Add person information in Simployer Classic

The person’s profile is initially empty. Add the available information before you give the person access to Simployer Classic:

• Click the plus icons to add an email address and select Primary email, add a mobile number and select Primary mobile, and add a home address. Employees commonly add information about their next of kin and children themselves.
• Under Affiliation, select the department where the person will work. If you do not specify a manager, the manager of the selected department is automatically assigned as the person’s manager.
• Under Personal Information, click Add identification to add the person’s national identity number and bank account number. Registering the national identity number automatically adds the person’s legal gender and age.

Register employment and a position in Simployer Classic

1. Go to Employment on the person’s profile.
2. Click the plus icon next to Employment, and select Create new employment.
3. Select the correct Legal entity. Simployer Classic suggests an employee number based on employee numbers previously used for the same legal entity. If you do not have an integration that sends person and position data to Payroll, make sure the employee number matches the number registered in Payroll. Correct the employee number if necessary.
4. Select Add new position before clicking Save to open the position information form immediately. You can also open the form later by selecting New position from the employment context menu.
5. Complete Personnel category (employment type), From date, Position title, Department, and Percentage (of position). If the person has one position, set the position’s department to the same department as the person’s affiliation to ensure the correct calculation basis and display.

If the position’s From date is in the future, the position appears under Show future positions.

Give the person access to Simployer Classic

After you have added the person’s information, employment, and position, you can give the person access to Simployer Classic.

At the bottom of the person’s General Info page, under Account Information, you can see whether the person has access. See the article about login, user accounts, and welcome letters for instructions on creating a user account and sending login information.