Learn who can update person information and who can view notes on an employee’s person card.

Who can update person information?

• Employees can update their own information unless an administrator has restricted changes to specific fields in their personal profile. Employees update the information under About Me → My Info.
• Leaders can update person profile information for their direct reports.
• System administrators can update information for everyone they have access to.
• Personnel administrators can update personal and employment-related information for people within the organizational level where the role is assigned.

Which person information can employees edit?

If you have access to update another person’s information, search for the person and select the pencil icon beside the relevant section, such as Personal details or Affiliation.

Employees can edit the following information under About Me → My Info, provided that an administrator has not locked the field:

• Contact information: Primary email address, primary mobile number, and address
• National identity number: The employee’s age and legal gender are calculated automatically from the national identity number
• Next of kin and children: Employees often add this information themselves. Information about children is used to calculate absence days
• Nationality: The employee, leader, or administrator can add this information

Only a System administrator or Personnel administrator can edit Affiliation and Position.

Who can view notes on an employee’s person card?

Only a Leader or System administrator can view notes added to an employee’s profile. The employee cannot view these notes.