How to register sickness absence

Learn who can register sickness absence, how to register it, and what happens after registration.

Who can register sickness absence?

Sickness absence can be registered by:

• A manager
• A sickness absence administrator
• The employee, if the company has granted access and activated the sickness absence module

Important

Register sickness absence from the first day of absence. This ensures correct follow-up and starts statutory processes on time.

How can an employee register sickness absence?

Employees can register their own sickness absence only if the company has activated the sickness absence module and granted them access.

1. Go to Absence in the top menu of your profile
2. Select Sickness absence overview
3. Click + to create a new sickness absence
4. Enter:
   • From date
   • Absence type
5. If the absence concerns a child or childcare provider, select the child's name
6. Select the relevant option if the absence is:
   • Work-related
   • Pregnancy-related

After you save the registration:

• The sickness absence appears as active
• You can register your return when you are 100% fit for work again
• Your manager is automatically notified of the sickness absence

How can a manager or sickness absence administrator register sickness absence for an employee?

A manager or sickness absence administrator can register sickness absence from the employee's profile or from the main menu.

Option 1: Register sickness absence from the employee's profile

1. Search for the employee
2. Go to Absence in the top menu
3. Select Sickness absence
4. Click + and register the sickness absence

Option 2: Register sickness absence from the main menu

1. Go to Sickness absence in the left menu
2. If you are a manager, select Sickness absence > My employees. If you are an administrator, select Sickness absence > All sickness absences
3. Click +, search for the employee, and register the sickness absence in the form

Enter the same information required for employee self-registration:

• From date
• Absence type
• The child's name, if applicable
• Whether the absence is Work-related or Pregnancy-related

What happens after sickness absence is registered?

After sickness absence is registered, the manager can access the follow-up timeline and complete the required follow-up tasks.

The first task is to conduct and register the first conversation. Additional tasks depend on how long the sickness absence lasts. More tasks are added to the follow-up timeline as the absence continues, and the manager is notified about each task.

See the separate article about sickness absence follow-up for information about completing tasks in the follow-up timeline and adding work-related or pregnancy-related status after registration.