How do I allow employees to use another department as a cost bearer?

Change a system setting when a selected department reverts to the employee’s own department.

Why does the department revert in Travel and Expenses?

If a department reverts to the employee’s own department when the employee selects another department as a cost bearer, the usual cause is a system setting.

The setting Allow the use of another department as a cost bearer is set to No. When this setting is disabled, employees can only select their own department as a cost bearer.

Allow another department as a cost bearer in Travel and Expenses

1. In the left-hand menu, go to System Settings → Travel and Expenses.
2. Find Allow the use of another department as a cost bearer.
3. Check the current value:
   • Yes – Employees can select another department as a cost bearer
   • No – Employees can only use their own department
4. Set Allow the use of another department as a cost bearer to Yes if employees should be able to use departments other than their own.

What happens after you change the setting in Travel and Expenses?

After you change the setting, employees can select a department other than their own as a cost bearer.

Note

The setting applies to all users of the Travel and Expenses module.