Detailed description of access to information for different roles in Simployer One
Standard permissions are the default access rights predefined for different user groups/roles in Simployer. There are four defined roles:
- Owner
- Admin
- Manager
- Colleague (Member)
For each role, there are distinct permission levels categorized into two main groups:
1. Features
- Access to Features
- Ability to perform certain actions within a Feature
2. People Data
- Read (See Only)
- Write (Edit, Delete, Archive)
Detailed access feature
Actions | Owner | Admin | Manager | Colleague (Member) |
Create new user via onboarding | Yes | Yes | No | No |
See basic contact info on all users | Yes | Yes | Yes | Yes |
See detailed info on all users | Yes | Yes | Only Subordinates** | No |
See compensation/salary info on all users | Yes | No | Only Subordinates** | No |
Edit info on all users | Yes | Partial | Partial on subordinates | No |
See all departments, offices and teams | Yes | Yes | Yes | Yes |
Edit and add departments | Yes | Yes | No | No |
Edit and add offices and teams | Yes | Yes | No | No |
See personal documents | Only self/If added to document | Only self/If added to document | Only Subordinates/If added to document | Only self/If added to document |
See all reviews (incl. results and notes) | Only if added in Access rules | Only if added in Access rules | Only if added in Access rules | Only if added in Access rules |
See own reviews | Yes | Yes | Yes | Yes |
Access to general settings | Yes | Partial | No | No |
Access to API, SCIM and Integration | Yes | No | No | No |
Export information via Reports/Payroll reports | Yes | No | No | No |
Charts | Yes | Yes (but not in"Compensation"-tab) | No | No |
See others time off/time reports | Yes | Yes | Only Subordinates | Only if setting to share time off is turned on |
Add/edit time off/time reports on others | Yes | Yes | Only Subordinates | Only if added as approver in policies |
An employee in Simployer One can read and edit information on their own profile no matter their permission level (see "Colleague (Member)").
Only Admins/Owners can add/edit employment and compensation information, notes, and work-info (like Department/Office/Title etc).
You can be a manager in combination with the other permission types, Managers only get extra permissions on the people reporting to them.
Detailed access to People Data
Below we share who can see employee information in profiles are accessible. Custom fields are not included as access is defined separately from default settings.
An employee in Alexis can read and edit information on their own profile no matter their permission level (see "Colleague (Member)").
Only Admins/Owners can add/edit employment and compensation information, notes, and work-info (like Department/Office/Title etc).
You can be a manager in combination with the other permission types, Managers only get extra permissions on the people reporting to them.
Personal information field | Owner | Admin | Manager (below is what they can do on subordinates only) | Colleague (Member) |
Work - Email | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - phone | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - Title | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - Manager/Reports to | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - Office | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - Team(s) | Read/Write | Read/Write | Read/Write (only on subordinates) | Read |
Work - Department | Read/Write | Read/Write | Read (only on subordinates) | Read |
Work - Vacation adjustment | Read/Write | Read/Write | Read (only on subordinates) | Read (only self) |
Work - Employee number | Read/Write | Read**** | Read | |
Worad/Write | Read/Write | Read | ||
Work - Division | Read/Write | Read/Write | Read | |
Tax column | Read/Write | Read/Write | Read (only on subordinates) | Read (only self)**** |
Tax table | Read/Write | Read/Write | Read (only on subordinates) | Read (only self)**** |
Has occupational pension | Read/Write | Read/Write | Read (only on subordinates) | Read |
Bank name | Read/Write | -**** | - | Read/write (only self) |
Clearing number | Read/Write | -**** | - | Read/write (only self) |
Bank account | Read/Write | -**** | - | Read/write (only self) |
IBAN | Read/Write | -**** | - | Read/write (only self) |
BIC | Read/Write | -**** | - | Read/write (only self) |
First name | Read/Write | Read/Write | Read (only on subordinates) | Read (all)/write (only self) |
Last name | Read/Write | Read/Write | Read (only on subordinates) | Read (all)/write (only self) |
Private mail | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Private phone | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Presentation | Read/Write | Read/Write | Read (only on subordinates) | Read all, write (only self) |
Birthday | Read/Write | Read/Write | Read (only on subordinates)*** | Read/write (only self)*** |
Social security number | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Nationality | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Legal gender | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Pronoun | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Street name | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Zip code | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
City | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Country | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
Employment - Employment start date | Read/Write | Read/Write | Read/Write (only on subordinates)*** | Read (only self)*** |
Employment - Employment end date | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Employment type | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Rate | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Terminated | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Employment country | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Public holiday | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Employment - Note | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self) |
Compensation - Effective date | Read/Write | -**** | Read/Write(only on subordinates) ** | Read (only self) |
Compensation - Payout day | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Salary | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Currency | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Payout period | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Payout frequency | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Paid overtime | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
Compensation - Note | Read/Write | -**** | Read/Write (only on subordinates) ** | Read (only self) |
ICE Contact - Full name | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
ICE Contact -Relationship | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
ICE Contact -Phone | Read/Write | Read/Write | Read (only on subordinates) | Read/write (only self) |
ICE Contact -Email | Read/Writd (only on subordinates) | Read/write (only self) | ||
Notes - Title | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self)** |
Notes - Content | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self)** |
Notes - Visibility | Read/Write | Read/Write | Read/Write (only on subordinates) | Read (only self)** |
Children - Name | Read/Write | Read/Write | Read/Write* (only on subordinates) | Read/write (only self) |
Children - Birthdate (optional) | Read/Write | Read/Write | Read/Write* (only on subordinates) | Read/write (only self) |
*Can't edit existing information | **Access is customizable | ***Information about this might be shared with others via Slack notification(s) or in the Dashboard - Events | **** Full Read/Write access to these fields are given during onboarding if the fields are part of an onboarding template used |
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article