Overlapping leaves in Simployer One

Overlapping leaves in Simployer One

Simployer One supports overlapping leaves to ensure correct handling of absences across different leave types, while complying with national regulations. This guide explains how overlapping leaves are handled in the system, including the support for the Norwegian Holiday Act.

1. General rules for overlapping leaves

There are some general rules that applies to all overlapping leaves.

1.1 Leaves of the same type

• Leave periods of the same leave type cannot overlap.
  • Example: A vacation leave cannot overlap with another vacation leave.
• Consecutive leave periods are allowed, as long as the dates do not overlap.
  
  

1.2 Exception: Sick Leave

• Sick leave is allowed to overlap with other sick leave periods.
• This supports common scenarios such as:
  • A doctor issuing a new sick leave with a different absence percentage
  • A sick leave being extended, starting from the current day
    
    

2. Default Strategy (All other countries except Norway)

For all countries except Norway, a default overlap strategy applies.

2.1 Sick leave and vacation

• 100% sick leave takes priority over vacation
  • If sick leave grade is 100%, it overrides vacation on overlapping days
  • If sick leave grade is less than 100%, vacation retains priority
    
    

2.2 Other leave type combinations

• Other leave types may coexist:
  • Each leave keeps its full number of minutes
  • All leaves are counted toward used days and statistics
    
    

3. Norwegian Strategy (Employees employed in Norway)

For employees employed in Norway, overlapping leaves are handled according to the Norwegian Holiday Act. The primary objective is to ensure correct treatment of vacation when combined with sickness or other qualifying absences.

3.1 Postponement demand for vacation

A postponement demand applies to vacation leave for employees employed in Norway.

This allows employees to:

• Fully postpone planned vacation, or
• Recover vacation days that overlapped with sickness

Whether a postponement is valid depends on:

• The date the sickness occurred
• The absence percentage (grade)
• The date the postponement demand was submitted
  (in accordance with the Holiday Act)
  
  

3.2 Other leave types in Norway

• Other leave types may coexist:

1. Each leave keeps its full number of minutes
2. All leaves are counted toward used days and statistics
   
   

4. Sick leave certificate issue date

An optional field for Certificate Issue Date is available on sick leave.

• This allows the system to reflect the actual date the medical certificate was issued
• It ensures more accurate handling of overlaps and follow-up logic than relying solely on the registration date
  
  

5. Auto-closing self certified sick leave

Simployer One supports automatic closing of self-certified sick leave in specific scenarios.

5.1 Automatic Closure

• If an employee registers a self-certified sick leave without an end date, and
• A medical sick leave is later received that:
  • Starts within the allowed duration of the self-certified sick leave

In these cases:

• The self-certified sick leave will be automatically closed when the medical sick leave is entered.
  
  

5.2 When automatic closure does not apply

• If the medical sick leave starts outside the allowed duration of the self-certified sick leave:
  • The self-certified sick leave is not closed automatically
  • Manual handling is required
    
    

5.3 Backdated medical sick leave

Support is included for backdated medical sick leave:

• When a doctor issues a sick leave with a retrospective start date, and
• The employee was on self-certified sick leave during that period

In these cases:

• The certificate receipt date is decisive
• Self-certified sick leave takes priority over medical sick leave for overlapping periods up to the certificate issue date