Salary Review – Feature & Concept Guide

Modified on Thu, 26 Mar at 1:17 PM

Salary Review – Feature & Concept Guide

Overview

The Salary Review module in Simployer One provides a structured way to plan, review, and approve changes to employee compensation. It supports the full process from initial setup through multi-level approval to final salary updates — all within a single, controlled workflow.

The module is designed for organisations of varying sizes and structures. Key capabilities include:

Multi-level approval flow with clearly defined roles
Employment and compensation information displayed directly in the review interface
Structured comments between participants at each stage of the process
Flexible budget management — fixed total amount or percentage per employee
Multi-currency support with automatic conversion
Scheduled or immediate launch with independent notification timing per role
Full audit history and read-only archive of completed reviews

Roles and Responsibilities

Four roles are involved in a salary review. The same person can hold more than one role — for example, the Owner can also be the Final Approver, or the same individual can be assigned as both Planner and Approver.

Role	Description
Owner	Creates and fully configures the review. Assigns all other roles, sets the budget and employee scope, and has full control at every stage. Can override any decision, update salaries directly, substitute any participant, and read or leave comments at any level.
Final Approver	The highest approval authority (one per review). Approves or rejects submissions and triggers the final salary update. Can read and leave comments at any level.
Approver	An optional mid-level role. Allocates budget to Planners, reviews proposals, and submits approved proposals to the Final Approver.
Planner	The direct manager of the employees in scope. Enters salary increase proposals and submits them for approval. Can leave comments on their review or when submitting.

Workflow Modes

Mode A – Without Approvers

Used when a middle approval layer is not required. Planners submit directly to the Final Approver.

Mode B – With Approvers

Used in organisations with a multi-tier management structure. Planners submit to an Approver, who reviews and submits to the Final Approver. An optional additional approver can be added between the Approver and the Final Approver for extra oversight.

Review Lifecycle

Salary Review Statuses

Status	Meaning	Who can see it
`DRAFT`	The Owner is configuring the review.	Owner only
`NOT STARTED`	Published but scheduled for a future date.	Owner
`ACTIVE`	Live — planning and approvals in progress.	All roles
`COMPLETED`	Finished — salaries updated. Read-only.	All roles

Planner Statuses

Status	Meaning
`NOT STARTED`	Assigned but not yet begun.
`NOT SUBMITTED`	Actively editing proposals.
`SUBMITTED`	Submitted and awaiting review.
`APPROVED`	Approved by an Approver or Final Approver.
`REJECTED`	Rejected — requires revision and resubmission.

Setup

A salary review is configured across six tabs by the Owner before publishing.

#	Tab	What you configure
1	Setup	Review name, description, base currency, Final Approver
2	People	Employee scope, Planner assignments
3	Approvers	Approver assignments, optional additional approver (Mode B)
4	Financials	Budget type and amount
5	Notifications	Email subject, body, and scheduled send time per role
6	Overview	Summary and launch

A salary review can be edited after creation up until its start date.

Budget Management

Type	How it works
Fixed Amount	A total pool distributed across Approvers and Planners.
Percentage per Employee	Each employee can receive up to X% of their current salary.

In Mode B, the Owner allocates the total budget to Approvers, who then allocate to their Planners. Each participant can track allocated budget, used budget, current salary spend, and new salary spend in their panel.

Employee Scope

The Owner defines which employees are included using one or more of the following options: entire company, selected employees, office/location, department/team, employment type, or exclusions.

Notifications

Email notifications are sent to Planners and Approvers when a review launches. The subject line and message body can be customised directly within the module, and notifications for each group can be scheduled independently. Changes are saved automatically.

Employment and Compensation Information

Relevant employment and compensation details for each employee are displayed directly within the salary review interface, giving Planners and Approvers the context they need without leaving the module. This information is read-only. You can also navigate directly to an employee's full profile page from this view.

Comments

Comments support structured communication between participants at each stage of the review. They are scoped by role so each participant only sees what is relevant to them.

Level	Who can comment	Who can read
Planner level	Planner and their Approver	Planner and their assigned Approver only
Approver level	Approver and Final Approver	Approver and Final Approver
All levels	Final Approver and Owner	Full visibility

All comments are stored within the workflow and remain visible to relevant participants as a record for follow-up.

The Approval Workflow

Full Approval Chain (Mode B)

Phase	Who acts	What happens
1. Setup	Owner	Creates and configures the review
2. Activation	Owner	Publishes the review, notifications sent
3. Budget delegation	Approver	Allocates budget to Planners
4. Salary planning	Planner	Enters proposals and submits
5. Approver review	Approver	Reviews, approves or rejects, submits up
6. Additional approver (optional)	Additional Approver	Reviews before Final Approver
7. Final approval	Final Approver	Approves or rejects all submissions
8. Execution	Final Approver	Applies salary updates — review completed

Rejection Flow

At any stage, a reviewer can reject a submission with a comment. It is returned to the previous level for revision and resubmission.

Approval and Rejection Table

When reviewing proposals, the following is shown in the overview table:

Column	Description
Period	The salary review period.
Budget (%)	Budget used by the proposal.
Salary increase (%)	Percentage increase applied.
Compensation currency	Currency of the compensation.
Comment	Any comment submitted by the Planner.