How do I hire a candidate into Simployer One? 

Complete the recruitment process by synchronizing the successful candidate to Simployer One HRM, notifying unsuccessful candidates, and closing the job.

Before you begin 

Before you hire a candidate, ensure the candidate has accepted the job offer and has been moved through your recruitment process.

Move the successful candidate to Hired 

Open the job's candidate pipeline and move the successful candidate to **Hired**. 

A confirmation window asks whether you want to synchronize the candidate to Simployer One HRM. 

• Sync now – create the employee in Simployer One HRM immediately. 
• Sync later – postpone the synchronization until you are ready. You can return later as long as the job has not been closed or archived. 

Important

A candidate can be synchronized with Simployer One HRM only once. The candidate's offer details and relevant documents are also transferred.

Synchronize the new hire with Simployer One HRM 

1. Select Sync now. 
2. Review and complete the employee information. 
3. Verify the personal details, employment information, and documents. 
4. Click Sync now to create the employee in Simployer One HRM. 

Tip

Review the information carefully before synchronizing. Updating employee information is easier before the employee has been created.

Move the remaining candidates to Unsuccessful 

1. Open the relevant pipeline stage. 
2. Use the selection circle beside the stage name to select all candidates, or select candidates individually. 
3. Click Move to. 
4. Select Unsuccessful. 
5. Repeat these steps for any remaining pipeline stages. 

Send an unsuccessful application email 

After moving candidates to **Unsuccessful**, choose **Send unsuccessful email**. 

Review and update the email before sending: 

• Purpose or email template 
• Recipients 
• CC recipients 
• Subject 
• Email body 
• Data tags such as candidate name, job title, or company name 

Click **Send** when the email is ready. 

Note

Changes made in the email editor apply only to the current email. They do not update the original email template.

Close or archive the job 

1. Open Recruitment → Jobs. 
2. Open the three-dot menu beside the job. 
3. Select Close job or Archive. 

Important

Complete all candidate communication and HRM synchronization before closing or archiving the job. After the job has been closed or archived, you can no longer send emails from the job or synchronize the hired candidate. 

Tip

Closed and archived jobs can still be reused through Import from previous job when creating a new job.

FAQs 

Can I synchronize a candidate later? 

Yes. Select Sync later and return before the job is closed or archived. 

Can I synchronize the same candidate twice? 

No. A candidate can only be synchronized with Simployer One HRM once. 

Can I reuse a closed or archived job? 

Yes. Closed and archived jobs can be used with Import from previous job.