New Profile Design (Employees)

We’re excited to introduce our new and improved profile pages. We want to make sure that you have instant access to what you need, when you need it. In addition to a number of smaller improvements, we added two major changes: 

• New navigation: We improved visibility and access to any information connected to an employee. You can easily switch between tabs to find sections that are connected to an employee’s profile.

• Overview page: We added an Overview page which highlights the most important information and events within an employee’s journey. 

In this article, we'll walk you through the updated profile design specifically tailored for "Employee" roles in Simployer One.

How my own Profile looks like

New Navigation

Experience a smoother profile navigation with our updated design. We've redesigned the navigation interface to make it more user-friendly and intuitive, ensuring you can effortlessly access the information you need.

• Overview

• Profile

• Notes

• Documents

• Reviews

• Time off

• Report time (only shows if you are are part of a time reporting policy)

• Tasks

• Account

Overview Tab

This feature-rich dashboard provides comprehensive information to help to keep track of your status and relevant events within the organization. In this overview you can see various information related to your status, personal details, and work-related events:

• Presentation: Displays your self-presentation, encouraging sharing of information and fun facts. The presentation is now visible to everyone within the company. 

  • Note: This section will only show on the Overview if you have entered any content in the presentation field within your profile. 

• Status: Indicates an individual's work status, whether you work from home or office or maybe on some time off.

• Upcoming Anniversary: This is shown to everyone in the company and represents the countdown to your next anniversary (when hovering over, you can see the day and month)

• Upcoming Birthday: This is shown to everyone in the company and represents the countdown to your birthday (when hovering over, you can see the day and month)

• Reports to: Shows the name and avatar of your direct manager.

• Manager of: You can now easily see your direct subordinates - if you have any.

• Department: Shows the name of your department.

• Office: Displays the name of the office where you work.

• Upcoming Leaves: Shows up to 3 next upcoming leaves, including date/range, leave type, and status. Clicking on the icon redirects to view all upcoming time off.

• Upcoming Reviews: Lists of your future reviews, with links to the review cycle overviews.

• Vacation: Displays the total number of approved vacation days for the current vacation.

• Sick Leave: Shows your total number of sick leave occasions in the last 12 months. 

• Remote Work: This section shows the total number of remote work occasions in the last 12 months (if the work from home feature is enabled by HR).

• Reported Time: This section shows the total reported time for the current time reporting period (weekly or monthly), but only if you are assigned a time reporting policy.

• Timeline: Presents important event dates in your career, including hire date, first day, employment types, change of salary, off-boarding date, and last day.

Notes

To make your experience even better, we've moved Notes to its own tab. This dedicated space ensures your notes are organized for easy reading and navigation. In terms of functionality, notes work just as before with one small change: we added an “eye icon” which can be used to display or conceal content on the screen. Notes can be accessed by owner, admins and your manager just as before but if you are sitting in an open workspace you might want to conceal sensitive information on your screen, making sure that no one nearby can see the respective content.

Documents

We've separated Profile and Company documents for a more intuitive experience. When viewing your profile documents you'll find documents directly connected to you, while keeping company-wide shared documents separate. For easy navigation between the two sections we have added cross-reference links.

Reviews

We've relocated Employee Reviews to a dedicated section. Here you can, just as before, see all reviews you have been part of. 

Profile

We know that some information you might want to use elsewhere as well. To make the copy & paste process a bit smoother and quicker we added a “copy” feature to the profile.

What I can see on my colleagues’ profile

When you visit your colleagues’ profiles you will have access to some information - just as they have when they visit your profile: 

• Presentation: Displays your self-presentation, encouraging sharing of information and fun facts. The presentation is now visible to everyone within the company. 

  • Note: This section will only show on the Overview if you have entered any content in the presentation field within your profile.

• Status: Indicates the work status of your colleagues, including remote vs. at the office and working vs. time off.

• Upcoming Anniversary: This is shown to all in the company and represents the countdown to your colleagues' next anniversary.

• Upcoming Birthday: This is shown to all in the company and represents the countdown to your colleagues' birthdays.

• Reports to: Shows the name and avatar of your colleagues' direct managers.

• Manager of: You can now easily see your colleagues' direct subordinates.

• Department: Shows the name of your colleagues' department.

• Office: Displays the name of the office where your colleagues work.