Configuring Self-Certified Sick Leave in Simployer One

Modified on Fri, 27 Jun at 12:45 PM

This guide outlines the steps to set up Self-Certified Sick Leave (commonly known in Norway as Egenmelding) in Simployer One. The configuration is done via the Time Off settings and uses a pre-configured leave type designed specifically for this purpose.

Configure the Self-Certified Sick Leave

Set the following properties for the self-certified sick leave:

Name: Provide a descriptive name (e.g., "Self-Certified Sick Leave Norway", "Egenmelding").
Policy Description: Optional, but recommended for clarity.
Minimum Time to Request: Set to Default (Day).
Choose the following options should be enabled:
- Company Visible – Everyone in the company will see registered leaves of this leave type
- Requires Approval – Requires that someone approves the leave before it is confirmed. Typically the manager of the employee

Approval

Set the Approver to Manager or a designated role.
Additional approvers can be added using the + Add Approver link.

Set leave allowance

Configure the allowance settings as you want:

Period Length in Months – the number of running months the allowance counts for.
Max Number of Days Per Leave Request – how many days the employee can request per leave
Max Number of Requests Per Period – max number of leave periods the employee is allowed in the period set.

Optional: Strict allowance limit

Enable Strict Allowance Limit if employees should not be allowed to exceed their self-certified sick leave allowance. When enabled, the system will block requests that would surpass the policy limits.

Assign the policy to employees

After configuring the policy:

Assign the Self-Certified Sick Leave policy to relevant employees or groups.
Employees included in the policy will now be able to request self-certified leave within the defined constraints.

Using the policy: What employees and managers see

For Employees

The leave type will be visible when creating a new leave request.
The remaining allowance will be clearly displayed during the request process.
A self-certified leave can be created with an open end-date. An in-app notification will remind the user to add an end date, 1 day after the start date.

For Managers / Approvers

If Requires Approval is enabled, approvers can:

View the allowance used and remaining at the time of the request.
Approve or reject the request based on policy and company guidelines.

Monitoring Allowance Usage

Current usage statistics for self-certified sick leave can be viewed under:

Employee Profile → Time Off → Statistics

This provides a detailed breakdown of used and remaining days per employee.