The employee can update most of their own employee information directly from the profile in Simployer One. Owners and Administrators can edit all information for the employee.
To edit the information go the Employees, and then select the employee you want to edit. Go to the tab "Profile" and click on the pen icon on the section you want to edit.
Profile editing is only available in the web application. You cannot edit profile information from the mobile app.
Before editing profile information
To edit profile information:
- Sign in to Simployer One in a web browser.
- Open the relevant profile from the profile menu.
Open the profile in Simployer One
- Select Employees in the left side menu.
- Select Profile from the dropdown menu.
The profile menu also gives you access to Time off, Report time, Documents, Notifications, Log history, Account and Log out.
Note
If you want to edit your own information you can just click on you icon on the top right corner and from there select Profile.
What profile information can I edit?
The profile is divided into several sections:
| Section | Information |
|---|---|
| Work | Job title, department, office, manager, and other work-related details |
| Financial | Bank account and payment details, for example tax table and tax column |
| Personal | Contact details, address, and personal information |
| Employment | Employment type, start date, and related details |
| Compensation | Salary and compensation information |
| Other information | Custom fields configured by your company |
| Emergency contacts | Names and contact details for emergency situations |
| Children | Information about your children, if relevant for your company |
Which fields you can edit depends on the field and your permissions.
Important
Employees cannot edit their own Compensation or Title. An Owner or Administrator must make changes to these fields.
Edit information in the Simployer One profile
- Open the profile.
- Find the section you want to update. You can use Jump to section at the top of the profile to go straight to it.
- Select Edit next to the section heading. The fields in the section become editable.
- Make your changes.
- Select Save. To discard your changes, select Cancel.
The Work, Financial and Personal sections are edited this way. Employment, Compensation, Emergency contacts and Children have a + button instead, which adds a new entry to the section.
FAQ
What should I do if I cannot edit a profile field?
If a field is greyed out or does not have an Edit or pencil icon, you cannot edit it yourself.
Contact your HR team if the information needs to be changed. An Owner or Administrator can update fields that you do not have permission to edit.
Tip
Keep your profile information up to date. Details such as your department, office, and manager can affect which content, workflows, and approvals apply to you.
Can I edit role if an employee has gotten a new role?
Yes, if there has been a change of role you go the the employee's profile and edit the information under the section Work. This should for example be done when you want to do a crossboarding for an employee.
Can i edit an employees salary directly in the employee's profile?
Yes, this is where you change an employees salary, if it needs to be done outside of a regular salary review. You do it by going to the employees profile and editing the section named Compensation.
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